Privacy for customers and suppliers


Subject: information note for customers and suppliers issued by System Logistics S.p.A. according to article 13 of the Leg. Decree 196/2003

Whereas
1) upon the establishment of a business relationship and during its course, our company will collect and process your personal data;
2) we specify immediately for the sake of clarity the following statements according to the Leg. Decree 196/2003:
Processing: any operation, done even without electronic devices, concerning collection, recording, organization, filing, consultation, execution, alteration, selection, extraction, comparison, use, interconnection, blocking, communication, circulation, deleting and destruction of data;
Personal data: any information concerning a natural person, identified or identifiable, even indirectly, by reference to any other information, including also a personal identification number.

That being stated according to article 13 of the Leg. Decree 196/2003 (Privacy Code),

We inform you

that the collection and processing of personal data will be carried out by the undersigned company in observance of the following:
a) purposes: your data will be used for the correct processing of accounting, fiscal, commercial and technical fulfilment, as well as for all business activities concerning the existing relationship;
b) advertising purposes: your data will be used, subject to your prior specific and explicit consent, also for sending advertising material/messages by mail, e-mail, fax, sms and similar. Once the agreement to the personal data processing has been stated, the subject has the right to object at any time and without any cost for these purposes;
c) procedure: your data will be processed both with paper and electronic/computer/telematic instruments/supports in strict compliance with the law, according to lawfulness and honesty principles and in order to guarantee your privacy;
d) optional data transmission: the transmission of your data is optional and not compulsory;
e) consequences of a possible refusal: the refusal to transmit your data or the integral objection to their processing entails the impossibility to continue business or any other relationship with our company; on the contrary, the objection to the use of your data for the purpose of sending advertising material/messages will have no consequences on the current or future relationship between the parties;
f) subjects or categories recipients of data transmission or diffusion: your data can be transmitted to third parties only to fulfil legal or contractual obligations. In no case your data will be made public;
g) people entrusted and responsible for data processing: your data will be treated exclusively by employees of the company from the administration and commercial departments designated to the data processing; h) subject rights: the subject is guaranteed of all the rights according to article 7 here attached in its integral version and to be considered an inseparable part of it;
i) data controller: the Data Controller is System Logistics S.p.A., located in Fiorano Modenese (MO), Via Ghiarola Vecchia n. 73, in the person of its legal representative;
j) person/s in charge: the Data Manager is Mr. Juri Torreggiani, whose office is located in Reggio Emilia, Via Piccard n. 16/G, phone number 0522 301169, fax 0522 387996. Any request of information or clarification should be addressed to this supervisor. The full and constantly updated list of the people in charge is available on our web site and/or in our head office.

This information note can be integrated orally or in writing with additional elements and indications in order to fully satisfy any question related to the issue of “Privacy” and in order to favour the regulations implementation.

Fiorano Modenese (MO), 18/02/2015 Data controller
System Logistics S.p.A.




Article 7 of the Leg. Decree 196/2003 (Right to access personal data and other rights).

1. The subject has the right to receive confirmation of the existing or not personal data concerning himself/herself even if not yet registered.
2. The subject has the right to receive information about:
 a) the source of processed personal data;
 b) the purposes and procedure of data processing;
 c) the rules applied in case of processing of data through electronic devices;
 d) the identification of the data controller, the people in charge and the appointed representatives according to article 5, paragraph 2;
 e) the subjects and subject categories to whom personal data can be communicated or who can have access to this information due to their role in the State territory, are supervisors or appointed people.
3. The subject has the right to require:
 a) the update, the modification and, if it is the case, the integration of data;
 b) the deletion, the change into anonymous format or the block of data if processed in violation of the law, including data for which the preservation is not necessary for the purposes for which data itself was collected or later processed;
 c) the confirmation that the actions above stated in point a) and b) have been notified, also with respect to their contents, to the people who the data has been transmitted or disclosed to, except when this is impossible or entails the use of clearly disproportionate means in comparison to the right protected.
4. The subject has the right to fully or partially object to:
 a) the processing of data concerning him/her for legitimate reasons, even if relevant to the data collection purposes;
 b) the processing of personal data relating to him/her to send advertising material or make a direct sale or to carry out market researches or make commercial announcements.


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